Project and Information management assistant

About the Role

We provide meaningful careers that connect people with purpose. We are united by a common purpose of providing the best and safest care; and by our shared values of Care, Truth, Participation, Compassion and Dignity. Netcare invites you to be part of our journey. The Administrative Assistant to the Project Configuration provides essential administrative, coordination, and documentation support to ensure efficient configuration management processes across projects and the Property Division. This role is responsible for maintaining accurate records, supporting change control procedures, and facilitating communication between Netcare Property Division and project stakeholders. KEY WORK OUTPUT AND ACCOUNTABILITIES DISRUPTIVE INNOVATION Administrative Support

Responsibilities

• Data Packs
• POPIA
• Data & Information Management
• Archiving
• Process Support
• Continuous improvement & innovation
• TRANSFORMATION OF OUR SOCIETY Transformation Strategy
• The Netcare Way Netcare is committed to providing quality care. Our basic service standard holds us accountable for the below seven behaviours which you will be accountable to uphold:
• Join the team committed to providing the best and safest health and care.
• Schedule and mediate Data Pack Handovers, Electrical Review and Plan Review meetings, and track action items on all meeting sessions with the relevant professional team to evaluate the information received.
• Follow up on outstanding project tasks and deliverables
• Provide day-to-day administrative support to the Projects Process Configuration
• Track projects Construction stages to ensure that project handover documentation is received timeously.
• Provide exception reports to the PSU Manager for presentation at the project portfolio meeting and property steercom.
• Support the Project Hand Over Committee and minutes
• Receive, Index, Maintain and organize project documentation, records, aligned with data pack and all other related to Division
• Ensure proper version control and document management processes are followed
• Monitor and control the receipt of project related documentation in accordance with the requirements as defined per project stage. Flag any late receipt of documentation to the relevant stakeholders.
• Ensure appropriate reporting is in place to highlight areas of non-conformance .
• Review & ensure accuracy and completeness of project configuration data
• Attend POPIA working group meetings to ensure divisional compliance
• Maintain Divisional Key Controls per subdivision
• Create Quarterly Reports
• Collate Agreement Template for Annual Legal Review
• Strict Control and maintenance of databases, registers, and tracking systems via SharePoint
• Generate Document numbers for divisional and engineering policies and procedures to be published
• Review and coordinate publishing via SharePoint, and share with external stakeholders via Teams
• Generate reports on Projects data packs
• Receive, Index, Maintain and organize all Project Statutory Records from all engineering disciplines (historical & Current)
• Assist in the preparation, review, publishing and distribution to relevant stakeholders
• Maintain document management of both hard and soft copy documentation for the Property division
• Follow and implement the divisional discipline and category classification
• Maintain tracking and guide off site Archiving aligned with Corporate Retention Schedule
• Encourage digital data stored on Divisional Drive to be centralised
• Assist in implementing configuration management processes and procedures
• Support audits and compliance checks
• Capacity to guide change initiatives that contribute to business continuity
• Capacity to recognise development areas on projects processes
• Support communication of configuration updates and changes
• Develop and improve the tools, models and processes used to manage Netcare’s energy data and agreements.
• Support Netcare’s readiness for an evolving South African energy market (including the South African Wholesale Energy Market, SAWEM).
• Ensure achievement of transformation goals as set out by the Transformation Committee
• At Netcare, our core value is care .
• We care about the dignity of our patients and all members of the Netcare family.
• We care about the participation of our people and our healthcare partners in everything that we do.
• We care about the truth in all our actions.
• We listen with empathy and respond with acts of compassion in all interactions with our patients and their families.
• Respect - I always greet everyone to show my respect.
• Identity - I always wear my name badge to show my identity.
• Dignity - I always treat others with consideration and humility to uphold dignity
• Care - I always act in the best interest of Netcare and others to show I care
• Compassion - I always listen with empathy and respond with kind action to show my compassion
• Appreciation - I always say thank you to show my appreciation.
• Diversity - I always embrace diversity to strengthen inclusivity and belonging.